Event planning

What is an inclusive event?

An inclusive event is a gathering or other event organized in such a way that it is accessible and open to all, regardless of age, gender, background, physical abilities, sexual orientation or any other personal characteristic. An inclusive event ensures the same or equivalent participation for all those attending, taking into account the environment and physical access to the venue, staff attitude, communication and services offered.

During an event, it is essential to set up spaces to ensure everyone can move around freely and safely, including those with mobility devices such as wheelchairs. Logistically, this also includes the provision of adapted services for participants with special sensory needs. It is therefore important to offer a variety of food options and solutions to cover all requirements for the event and ensure good conditions for everyone.

What are the benefits for an organizer of making their event accessible and inclusive?

• Reach as many people as possible

• Increase the number of participants

• Be a forward-thinking and caring organization

• Develop new partnerships

• Build loyalty among participants

• Gain a competitive edge over other similar events that are not accessible to everyone

• Create a sense of community

Overview of the situation

In Québec, 33% of the population report having a functional limitation. However, 100% of people will experience this at some point in time. Inclusion, diversity and social equality are therefore becoming fundamental for the evolution of society. Québec has seen recent progress in meeting this commitment through numerous initiatives and events aimed at promoting inclusion, diversity and social equality.

For example, the Confédération des organismes de personnes handicapées du Québec (COPHAN) organizes several gatherings, including the National Disability Summit, to discuss the challenges faced by persons with disabilities. Other conferences are also organized to address these issues. On the occasion of Peace Day, the Institut national pour l’équité, l’égalité et l’inclusion des personnes en situation de handicap (INEEI-PSH) hosted a workshop-conference entitled “Égalité et handicap – Parcours atypiques ,” giving participants an opportunity to share their experiences and discuss inclusion. Last May, a conference entitled “Musée et Accessibilité au Québec – Vers un avenir inclusif ,” organized by Inclusive Society, was also held to discuss the future of accessibility in museums.

Other initiatives, such as Inclusiv Day or the creation of festivals such as the Festival Générations, the Festival de Jazz de Montréal, the Francofolies and Trois-Rivières’ FESTIVOIX are also part of this commitment. These events include concrete measures promoting inclusion and accessibility: free entry for companions, spaces adapted to wheelchairs and other specific needs, adapted free shuttles allowing access to sites, reserved parking, and washrooms accessible to persons with disabilities.

These initiatives celebrate and integrate diverse communities, particularly persons with disabilities, while raising public awareness of the importance of inclusion and social equality. They demonstrate a clear desire to strengthen this movement and reduce disparities in Québec.